150th Diocesan Convention
Becoming Beloved Community
Photo above: Used with permission, Jane Gould, OASIS Ministry
Becoming Beloved Community, the 150th Convention of the Episcopal Diocese of Central New York, will be held on Friday and Saturday, Nov. 9-10, 2018 at the Holiday Inn Convention Center in Liverpool, New York.
Convention convenes at 3:00 p.m. on Friday, Nov. 9th (checking starts at 1:00 p.m.) and reconvenes at 9:00 a.m. on Saturday, Nov. 10th. Get a detailed agenda.
Carrie Boren Headington is an evangelist and apologist who shares the love of Jesus in churches, seminaries, universities coffee shops and pubs.
She is the founder of the Good News Initiative, dedicated to helping people meet God, know God, and share God. She currently serves as canon for evangelism for the Episcopal Diocese of Dallas, as a consulting evangelist to Presiding Bishop Michael Curry of The Episcopal Church, and as an adjunct professor of evangelism at Fuller Theological Seminary.
Headington will be joined at our 150th Convention by some of the Story Weavers, young people from around The Episcopal Church who help faith communities and individuals to share and receive stories of faith, race, and difference. Together, Headington and the Story Weavers will inspire and prepare you to make the Jesus Movement real—with risk, partnership, healing, and celebration of the Good News—in your own life, in your congregation, and in your community.
Headington will address Convention following the 9:00 a.m. Convention Eucharist on Saturday, November 10th. Everyone in the Diocese is welcome to attend the address and/or worship free of charge; please register by October 2nd.
Things you can do:
Prepare for Convention:
To be posted October 19th: Submitted resolutions; nominees for diocesan leadership positions.
Tuesday, Oct. 2nd
- Registration deadline.
- Nomination forms due.
- Proposed resolutions and amendments to the diocesan Constitution and Canons due.
Friday, Oct. 19th
- Final Convention materials and information will be emailed to delegates and parishes and posted online. These include the agenda, received resolutions and nominees for election.
Thursday, Nov. 1st
- No registration refunds after this date.
- After this date, late registrations accepted only in-person at Convention.
How do I register?
Online (preferred): Register and pay (credit card or check) at convention150.eventbrite.com. Parishes may register groups online and pay by credit card or check.
By mail: You may also print and mail a paper registration form and a check. Each individual attending must complete a registration form.
What are the registration fees?
The registration fee for clergy, delegates and guests is $65 per person. Retired clergy and their spouses receive a reduced rate of $35 per person. Guests attending only the keynote address and/or worship may attend for free, but they must register. Youth representatives also attend Convention for free, but they must register.
A $10 late fee applies for all registrations made after October 2nd.
Registration fees include all Convention activities, meals, and a special 150th anniversary t-shirt. They do not cover lodging.
Who should register?
Each individual attending Convention, including volunteers, must register. Diocesan staff will register some volunteers; these volunteers will be notified.
Are clergypersons required to attend Convention?
Active clergy unable to attend Convention must notify the bishop in writing to request an excuse as soon as possible. Retired clergy are not required to be excused from Convention.
Can parish staff register clergy and delegates online?
Parish staff may register a group online and pay by credit card or check.
What if I need to change or cancel my registration?
To cancel or change a registration, call the diocesan office as soon as possible at (315) 474-6596. Registration changes after November 1st must be completed in person at Convention. The check-in desk will be open at 1:00 p.m. on Friday, November 9th. Full refunds are available to those who cancel by November 1st; no refunds will be given for cancellations made after November 1st.
What if an alternate delegate is replacing a lay delegate?
Alternate delegates who will replace certified lay delegates should notify the diocesan office as soon as possible by emailing [email protected] or calling (315) 474-6596.
What is the registration deadline?
Registrations and payment are due on Tuesday, October 2nd. After the deadline, a $10 late fee applies. If you have not registered by November 1st, you will have to register and pay the registration fee, plus the $10 late fee, in person at Convention on Friday, November 9th. The check-in desk will be open at 1:00 p.m.
Meet nominees for diocesan leadership positions
Meet the individuals who are seeking diocesan leadership positions on the Diocesan Board, Disciplinary Board, and Standing Committee. Elections take place at our 150th Diocesan Convention.
Submit a memorial
At each Diocesan Convention, we remember by name any vestry member or diocesan committee member who has died since our last Convention (November 2017). Please download the Memorial List Form to submit a name for the Memorial List. Requests are due Thursday, November 1st.
Proposed 2019 Diocesan Budget
Download the Proposed Diocesan Budget 2019. The Diocesan Board will make a presentation on the proposed budget at each regional meeting. The Budget Hearing will follow dinner at Convention on Friday, November 9th, and the 150th Convention will vote on the budget on Saturday, November 10th.
What to wear and what to bring
Wear comfortable, casual business attire, and dress in layers. You will receive a special 150th anniversary t-shirt when you check in on Friday. A variety of size options will be available. Please consider wearing it on Saturday.
We recommend you bring:
- Copies of your Convention materials (emailed to all clergy and delegates and available at cnyepiscopal.org/convention), including:
- Snacks to share with your table (Friday dinner and Saturday breakfast and lunch are provided with registration and payment).
- A chair cushion to increase your comfort.
Mobility/accessibility: Please indicate necessary accommodations when you register. During Convention, please request needed assistance from a member of the diocesan staff.
Help with childcare costs
Scholarship assistance is available to defray your childcare expenses, covering up to ten hours per day at a rate of $7.50 per hour. Please contact the diocesan office at (315) 474-6596 or [email protected] to apply.
Reserve a hotel room
If you wish to reserve a room for Friday night, November 9th, please contact the Holiday Inn directly at (315) 457-1122 or 1 (800) 465-4329. When you make your reservation, tell them you are with the Episcopal Diocese of Central New York so that you will receive the Convention rate of $118 per night.
Hotel check-in begins at 4:00 p.m. daily.
Hotel Payment Options (paid directly to the hotel)
- Church check/credit card accompanied by a tax exempt form: single or double, $118.00.
- Personal check/credit card: single or double, $118.00, plus tax.
NOTE: The Holiday Inn will honor your parish’s tax exempt form. However, by law, they can only accept the tax exempt form if you are paying with a parish check or parish credit card. If your parish has more than one person staying at the hotel, you should all check in at the same time or have separate tax exempt forms and parish checks for each person when you check in. Please coordinate arrangements with your parish as needed.
Draft agenda for Convention
Friday, Nov. 9th:
9:00 a.m. Safe Church training (optional, please register)
1:00 p.m. Check-in desk opens
3:00 p.m. Convention called to order
5:30 p.m. Social hour
6:30 p.m. Dinner and dancing (entertainment by John Rohde & Friends)
Resolution hearing follows Dinner.
Saturday, Nov. 10th:
9:00 a.m. Worship and bishop’s address, followed by keynote address by Carrie Headington (all are welcome, free of charge)
12:00 p.m. Buffet luncheon with several program options (to be announced)
4:00 p.m. (approximate) Convention adjourns
Youth are part of Convention
We strongly encourage each parish’s rector and vestry to name one or two youth under the age of 18 to serve as the parish’s youth representatives. Youth representatives must register (free of charge) for Convention.
Youth representatives will fully participate in Convention activities (except voting, since they are under 18 years of age) and have the same responsibilities as other delegates. Youth representatives have the privilege of voice on the Convention floor. Each parish will be responsible for its youth representatives at Convention.
Like other delegates, youth representatives should attend a regional meeting to prepare for the discussions and decisions made at Convention.
Join John Rohde and Friends after Friday evening’s dinner for a selection of jazz and pop favorites that will move your feet! Cash bar available.
The former Canon Jazz Musician at St. Paul’s Church in Syracuse, John and his band provided worship music for St. Paul’s monthly Jazz-Pop Mass for many years.
John is a featured soloist with the Central New York Jazz Orchestra and the Syracuse Symphony and has performed with touring acts Aretha Franklin, The Temptations, Natalie Cole, Frank Sinatra Jr., The Stylistics, Manhattan Transfer, Don Rickles, Clay Aiken and more
The mission depends on your generous contribution of:
- individually packaged child or adult toothbrushes
- children’s liquid acetaminophen (Tylenol)
- nasal saline spray
- antifungal cream
- anti-itch cream
- cranberry tablets
- muscle rub
- children’s cartoon bandages
- reading glasses (+2.25 and above)
- sunglasses (child or adult)
- batteries (AA, AAA, C, and D)
- children’s prescription glasses you no longer need
Please bring items to the Mission of Miracles table in the Exhibit Hall. Thank you for your help and continued support!