152nd-convention-logo

Sustained in God’s Love:
Our Rule of Life, Vision, & Mission in Practice

The 152nd Convention of the Diocese of Central New York

Convention Dates

Saturday, November 14th and Sunday, November 15th, 2020

Sunday’s program includes a diocese-wide online worship service at 10:00 a.m.

Theme: Sustained in God’s Love

Wherever and however we gather, we are one body sustained in God’s love. In 2020, as we confront a pandemic, reckon with racism, and navigate the challenges of a changing church and culture, the practices that sustain us on the Way of Love matter more than ever. As we come together for the 152nd annual Convention of our Diocese, Bishop DeDe Duncan-Probe and featured speaker Dr. Lisa Kimball of Virginia Theological Seminary will lead us in exploring how our shared mission, vision, and rule of life can hold us, heal us, and inspire us to share the love of Jesus in hard times.

Contact

Ms. Kathy Dengler, Secretary of Convention pro tem
The Rev. Holly Eden, Assisting Secretary
Ms. Jill Morales, Assisting Secretary

email: [email protected]

Featured Speaker: Dr. Lisa Kimball, Virginia Theological Seminary

kimball

Dr. Lisa Kimball will return to our Diocese (online, of course) to lead us in an interactive exploration of how God’s love is sustaining us through our shared mission, vision, and rule of life.

Dr. Kimball is the Associate Dean of Lifelong Learning and the James Maxwell Professor of Lifelong Christian Formation at Virginia Theological Seminary. She is an expert in faith formation and passionate about lay ministry development. Many of us remember her engaging presentation at the 151st Diocesan Convention in 2019, and we are excited to welcome her once again!

Learn more about Dr. Kimball>

Online Format

Due to the ongoing pandemic, the Convention will take place in Zoom, a secure and private online format. This presents a handful of opportunities and challenges compared to our experiences of in-person gatherings.

We recommend the following to the parishes:

  • Ensure that each delegate has access to a reliable internet connection and a device (computer/laptop, tablet, or smartphone) so that they can fully participate in Convention.
  • Ensure that each delegate has a unique email address which they will need for online voting.
  • If an elected delegate is unable or unwilling to participate in an online gathering, consider inviting an alternative delegate to serve this year.

This year all voting, including resolutions, will be accomplished online using OpaVote, the system we tested at the 151st Diocesan Convention in 2019. You can visit opavote.com today to sample a demo election. Resolutions will follow the first demo, and the election will follow demos 2, 3, or 4.

Pre-Convention meetings will give you another opportunity to practice online voting in advance of Convention.

During Convention, links to each ballot will be sent to you by email. When you register for Convention, you will provide us with your unique email address. Please make sure you’ll have access to your email during Convention. Each time a vote is required during the Convention, we will email you a link to the appropriate ballot, including a secure authentication key. To ensure you receive these links, please add the following name and email to your email contact list: OpaVote Voting Link <[email protected]>.

If you have questions or concerns about online voting, please contact Mr. Harmon TenWolde (St. Matthew’s, South New Berlin) at [email protected].

This year, Pre-Convention Meetings are especially important as you will have an opportunity to practice participating in an online Convention, practice online voting, and identify and troubleshoot issues related to online Convention accessibility.

Two Pre-Convention Meetings (via Zoom) are planned for your convenience:

  • Wednesday, October 21st, 6:00-8:00 p.m. (Register)
  • Tuesday, October 27th, 6:00-8:00 p.m. (Register)

Other Details

To be faithful stewards of creation by conserving resources—both natural and financial—all communications about Convention will be delivered two ways: by email and on our website.

Previous communications:

Sharing our story

Posting on Facebook? Tweeting? Checking-in? Use #cnyconvention2020

On Sunday, November 15th at 10:00 a.m., Bishop DeDe Duncan-Probe will lead an online Convention worship service for the entire Diocese. Everyone in the Diocese is invited to attend via Zoom. The worship service will also be live streamed to the diocesan Facebook page for wider participation.

Clergy and worship leaders, please consider this a Sabbath day.

At each Diocesan Convention, we remember by name any vestry member or diocesan committee member who has died since our last Convention (November 2019).

Please use the Memorial List Form to add names to the Memorial List by Sunday, November 1st.

Pre-Convention Meetings

Wednesday, Oct. 21st and Tuesday, Oct. 27th,
6:00–8:00 p.m.
via Zoom

Register for Oct. 21st  |  Register for Oct. 27th

This year, Pre-Convention Meetings are especially important. We urge you to plan to attend at least one of the scheduled Pre-Convention Meetings so that you can:

  • Practice participating in an online Convention via Zoom
  • Practice online voting
  • Identify and troubleshoot issues related to online Convention accessibility
  • Review and discuss the proposed diocesan budget for 2021
  • Preview Convention’s uplifting formation activities

Registration

Please register for the Convention by Thursday, October 1st:

Clergy, delegates with voice or vote, and youth representatives must register to participate in the online Convention via Zoom. Guests are also welcome to register, especially if they wish to participate in the interactive elements of the bishop and Dr. Kimball’s presentations on Saturday mornings. Many elements of the Convention will also be livestreamed for free, no registration required.

A reduced fee of $25 per participant covers costs associated with an online Convention, such as an enhanced Zoom subscription and livestreaming support. Youth representatives may register for free.

Email addresses required!
Because Convention is entirely online this year, each delegate must provide a unique, accurate email address when registering. This will ensure you receive voting information during Convention.

If you’re registering on behalf of others…
If you’re completing registration on behalf of someone else or if you’re registering your parish’s delegation, you’ll want to gather some information before you start. For each person you register, you’ll need:

  • An email address that is unique to that person, which they can access during the Convention
  • A phone number where that person can be reached during the Convention
  • What type of device will this person use to access the online Convention? (i.e. computer/laptop, tablet, or smartphone)
  • Does this person have access to a reliable internet connection?

What if I need to change or cancel my registration?

To cancel or change a registration, please notify the diocesan office as soon as possible at [email protected] Full refunds are available up to November 1st.

If a certified Lay Delegate cannot attend, they may be replaced by a certified Alternate Delegate. The clergyperson in charge of the parish, warden, or clerk of the vestry must complete the Delegate Change Form>

If your parish has not yet certified Lay Delegates and Alternate Delegates, or in the event that none of your previously certified Lay Delegates or Alternate Delegates can attend Convention, please complete an updated Lay Delegate Certificate>

If your parish has not yet certified your lay delegates, please complete your Lay Delegate Certificate online> 

Convention Business

This is a draft and subject to change. 

Wednesday, Oct. 21st and Tuesday, Oct. 27th,
6:00–8:00 p.m.
Pre-Convention Meetings

Register for Oct. 21st  |  Register for Oct. 27th

We urge all participants to attend at least one of the Pre-Convention Meetings so that you can:

  • Practice participating in an online Convention via Zoom
  • Practice online voting
  • Identify and troubleshoot issues related to online Convention accessibility
  • Review and discuss the proposed diocesan budget for 2021
  • Preview Convention’s uplifting formation activities

Friday, November 13th
Afternoon and evening (Time TBD)
Virtual Exhibit Hall (optional)

Featuring Zoom “Open Houses” with leaders of diocesan and community ministries!

Saturday, November 14th
8:45 a.m.–3:00 p.m.
Convention Day 1

Stretch breaks will be built in throughout the day. 

8:45 a.m. Log in to Zoom
9:00 a.m. Convention called to order:

  • Polls open for elections
  • Bishop Duncan-Probe’s presentation and discussion
  • Interactive presentation: Dr. Lisa Kimball

12:15 p.m. Lunch break
12:45 p.m. Convention continues

  • Bishop Duncan-Probe’s address
  • Resolution report and actions
  • Polls open for vote on 2021 Diocesan Budget
  • Memorials

3:00 p.m. Convention adjourned until Sunday morning

Sunday, November 15th
10:00 a.m.
Convention Worship

Bishop DeDe Duncan-Probe will lead an online Convention worship service for the entire Diocese. Clergy and worship leaders, please consider this a Sabbath day.

Following worship, Bishop Duncan-Probe will adjourn the 152nd Convention of the Diocese of Central New York.

The following diocesan leadership positions are up for election:

  • Diocesan Board (one lay person)
  • Disciplinary Board (three clergy persons, three lay persons)
  • Standing Committee (one clergy person, one lay person)

Download details on the responsibilities of each position>

Nominations for these positions are accepted via the nomination form until October 15th.

Nominees must be at least 20 years of age and confirmed communicants of The Episcopal Church in the Diocese of Central New York. Other requirements may apply; please see descriptions of open positions above.

The following individuals are eligible to submit a nomination:

  • Any clergyperson entitled to vote in Convention.
  • Any lay delegate certified by the Convention Secretary at least six weeks prior to the Convention who is from a parish in good standing both in their payments to the Church Pension Fund and diocesan mission apportionment for the period prior to January 1st of the Convention year.

Resolutions may be submitted for consideration at the 152nd Diocesan Convention until October 1st.

What is a resolution? 

Resolutions are the instruments used to request the Convention to take some form of action, whether it’s changing our Canons or requesting the Diocese to support a specific group or cause.

How do I submit a resolution?

Please use the Resolution Submission Form to submit a resolution by Thursday, October 1st. A completed form includes:

  • Subject: A brief description of the action of the resolution.
  • Submitted by: The name of the person or group submitting the resolution.
  • Resolved: The specific action(s) to be taken by Convention.
  • Explanation: The purpose(s), intention(s), and justification(s) for the resolution. The explanation also provides any needed background or clarification.
  • Financial impact on the diocesan budget: To implement this resolution, is funding going to be required from the diocesan budget? How much?
  • Responsibility: Who or what group would be responsible for implementing and carrying out this resolution?

When are resolutions discussed? 

Resolutions will be discussed at a hearing (to be scheduled) prior to Convention.

If needed, an additional hearing will take place during the lunch break on Saturday, November 14th for any resolutions submitted from the floor during the 152nd Convention. 

If you are required or would like to submit a report on your diocesan ministry for the 152nd Convention, please complete the Annual Report Form by October 15th.

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