151st Diocesan Convention
On the Way of Love

The apostles gathered around Jesus, and told him all that they had done and taught. He said to them, “Come away to a deserted place all by yourselves and rest a while.” For many were coming and going, and they had no leisure even to eat. And they went away in the boat to a deserted place by themselves. (Mark 6:30-33)

On the Way of Love

On the Way of Love, the 151st Convention of the Episcopal Diocese of Central New York, will take place on Friday and Saturday, November 8-9, 2019 at the Holiday Inn Convention Center in Liverpool, New York.

Questions?

The Rev. John Martinichio
Secretary of Convention (2019)

About this Convention

We are people on the Way of Love. God has brought much life and change to our Diocese and the wider church in recent years. We’ve tried out new practices and new attitudes through the Learning Communities Initiative and the Way of Love. We’ve gotten inspired as Presiding Bishop Michael Curry’s message of love spreads beyond our churches to a worldwide audience. We’ve found encouragement in our own Bishop DeDe Duncan-Probe’s invitation to love ourselves—and our neighbors—as God has made us. And we’re creating a shared vision, mission, and rule of life that will guide and empower our Diocese, our people, and our communities for ministry in Central New York.

Life has a rhythm, and in periods of sustained growth and change we need regular time for rest and reflection. That’s what this Convention is all about. Dr. Lisa Kimball of Virginia Theological Seminary will guide us through each of the seven practices of the Way of Love: Turn, Learn, Pray, Worship, Bless, Go, and Rest. We’ll notice how these practices have shown up in our ministries—and we’ll invite God to guide us in engaging these practices going forward. On Saturday, we’ll try out an all-day Eucharist. Worship will be woven through whole of the day, connecting our work together with God’s big story of creation, relationship, and restoration.

Featured Speaker: Dr. Lisa Kimball

kimball

Dr. Lisa Kimball, Associate Dean of Lifelong Learning and the James Maxwell Professor of Lifelong Christian Formation at Virginia Theological Seminary, will guide our Convention as we explore the Way of Love together.

Preacher: The Rt. Rev. Dr. Prince Singh

singh

The Rt. Rev. Dr. Prince G. Singh, eighth Bishop of the Episcopal Diocese of Rochester, will preach at our 151st Convention.

Things you can do:

Prepare for Convention:

To be posted October 18th: Submitted resolutions, nominees for diocesan leadership positions, annual reports.

Information about:

Convention Deadlines

Tuesday, October 1st

  • Registration deadline.
  • Nomination forms due.
  • Proposed resolutions and amendments to the diocesan Constitution and Canons due.

Friday, October 18th

  • Final Convention materials and information will be sent to delegates and parish offices and posted online. These include the agenda, received resolutions, and information about nominees for election.

Friday, November 1st

  • No registration refunds after this date.
  • After this date, late registrations accepted only in-person at Convention.

Registration

How do I register?

Online: Register and pay (credit card or check) at convention151.eventbrite.com. Parishes may register groups online.

By mail: You may print and mail a paper registration form and a check. Parishes registering groups by mail must complete a separate paper registration form for each individual.

What is the registration deadline?

Registrations and payment are due on Tuesday, October 1st.

After the deadline, a $10 late fee applies. If you have not registered by November 1st, you will have to register and pay the registration fee, plus the $10 late fee, in person at Convention on Friday, November 8th. The check-in desk will be open at 1:00 p.m.

What are the registration fees?

The registration fee for clergy, delegates and guests is $65 per person. Retired clergy and their spouses receive a reduced rate of $35 per person. Guests attending only the Saturday morning keynote address and/or worship may attend for free, but they must register. Youth representatives also attend Convention for free, but they must register.

A $10 late fee applies for all registrations made after October 1st.

Registration fees include all Convention activities and meals. Lodging is not included.

Who should register?

Each individual attending Convention, including volunteers, must register. Diocesan staff will register some volunteers; these volunteers will be notified.

Can parish staff register clergy and delegates online?

Parish staff may register a group online and pay by credit card or check.

What if I need to change or cancel my registration?

To cancel or change a registration, notify the diocesan office as soon as possible at (315) 474-6596 or [email protected]

Registration changes after November 1st must be completed in person at Convention. The check-in desk will be open at 1:00 p.m. on Friday, November 8th.

Full refunds are available to those who cancel by November 1st; no refunds will be given for cancellations made after November 1st.

What if an alternate delegate is replacing a lay delegate?

Alternate delegates who will replace certified lay delegates should notify the diocesan office as soon as possible by emailing [email protected] or calling (315) 474-6596.

Are clergypersons required to attend Convention?

Active clergy unable to attend Convention should notify the bishop in writing as soon as possible. Retired clergy are not required to be excused from Convention.

Nominate an individual for a diocesan leadership position

Open Leadership Positions

Nominations are accepted until October 1st for the following diocesan leadership positions:

Diocesan Board

The Diocesan Board is the policy-making body of the Diocese and is responsible for articulating and formulating its mission strategy. It has responsibility for all programmatic activities including the preparation, administration, and oversight of the diocesan budget. This group also serves as the Board of Trustees for all Diocesan Corporations.

The Diocesan Board has ten members: the Bishop, four elected members, three appointed members, a Standing Committee representative, and the treasurer. Members must be at least 20 years of age and confirmed communicants of The Episcopal Church in the Diocese of Central New York. The Diocesan Board typically meets the third Tuesday of each month at 1:00 p.m. at the diocesan office.

Convention 2019 will elect:

  • One clergyperson for a three-year term;
  • One clergyperson for a one-year term;
  • One layperson for a three-year term;
  • One layperson for a one-year term.

Disciplinary Board

The Disciplinary Board is the body that deals with all matters regarding the ecclesiastical discipline of members of the clergy (other than the bishop diocesan). The Disciplinary Board is governed by the relevant provisions of Title IV of the Canons of the General Convention of The Episcopal Church and detailed in Diocesan Canon XXVII.

The Board consists of five clergy members and four lay members. Clergy members must be canonically and geographically resident in the Diocese, and can be either active or retired. Lay members must be adult communicants in good standing and geographically resident in the Diocese.

The term for Disciplinary Board members is three years. The Disciplinary Board meets as needed.

Convention 2019 will elect:

  • One clergyperson for a three-year term;
  • One layperson for a three-year term.

Standing Committee

The Standing Committee consists of eight members: four clergypersons and four laypersons.

Members must be at least 20 years of age and confirmed communicants of The Episcopal Church in the Diocese of Central New York. The Standing Committee usually meets five times per year, typically on the second Tuesday of the month at 10:00 a.m. at the diocesan office, and one meeting immediately following Convention.

Responsibilities include:
  • Review and consent to all transactions involving the sale, mortgage or lease of church-owned real estate.
  • Approval of the election of bishops anywhere in The Episcopal Church, which leads to a concern for the structure and distribution of authority in the Church.
  • Approval of persons for ordination to the diaconate and priesthood, which leads to a concern for ministry throughout the Church.
  • Acting as a council of advice for the bishop in such matters as she may choose to bring before the Committee; and on matters which the Diocese, through the Standing Committee, wishes to bring before the bishop.
  • Acting as the Ecclesiastical Authority of the Diocese in the case of prolonged absence, disability, or resignation of the diocesan bishop, if there be no other bishop to whom authority has been temporarily given.
  • Acting as the investigative body in the process of ecclesiastical discipline as specified in the Canons of The Episcopal Church.

Convention 2019 will elect:

  • One clergyperson for a four-year term;
  • One clergyperson for a three-year term;
  • One layperson for a four-year term.

Deputies to General Convention

The legislative days of the 80th General Convention will be June 30, 2021 through July 9, 2021 in Baltimore, Maryland.

Canon XIII Canons of the Diocese of CNY

Sec. 1. The Convention shall elect by the concurrent ballot of the clerical and lay members present and voting, four members of the clergy and four laypersons, who shall be confirmed communicants of full age and residents of the Diocese, to act as Deputies from this diocese to the General Convention.  The Deputies and Alternate Deputies shall hold office during the term of three years and until Deputies and Alternate Deputies shall next be elected.

Convention 2019 will elect:  

  • Four clergy Deputies and four clergy Alternate Deputies;
  • Four lay Deputies and four lay Alternate Deputies.

Delegates to the Triennial Meeting of the Women of the Church

Sec. 6. Convention shall also elect by the concurrent ballot of the clerical and lay members present and voting, three persons who shall be confirmed adult communicants or members of the clergy of the Church and residents of the Diocese, to act, together with the Diocesan Custodian of the United Thank Offering, as Delegates from this diocese to the Triennial Meeting of the Women of the Church.

Convention 2019 will elect:  

  • Three Triennial Delegates, clergy or lay;
  • Two Triennial Alternate Delegates, clergy or lay.

Nomination FAQs

How do I nominate an individual for a diocesan leadership position?

Complete the nomination form at cnyepiscopal.org/nomination-form. Nominations are due Tuesday, October 1st.

Who may submit a nomination?

The following individuals are eligible to submit a nomination:

  • Any clergyperson entitled to vote in Convention.
  • Any lay delegate certified by the Convention Secretary at least six weeks prior to the Convention who is from a parish in good standing both in their payments to the Church Pension Fund and diocesan mission apportionment for the period prior to January 1st of the Convention year.

Who may be nominated?

Nominees must be at least 20 years of age and confirmed communicants of The Episcopal Church in the Diocese of Central New York. Other requirements may apply; please see descriptions of open positions above.

Submit a resolution

Resolutions may be submitted for consideration at the 151st Diocesan Convention until October 1st.

What is a resolution?

Resolutions are the instruments used to request the Convention to take some form of action, whether it’s changing our Canons or requesting the Diocese to support a specific group or cause.

How do I submit a resolution?

Please use the Resolution Submission Form to submit a resolution by Tuesday, October 1st. A completed form includes:

  • Subject: A brief description of the action of the resolution.
  • Submitted by: The name of the person or group submitting the resolution.
  • Resolved: The specific action(s) to be taken by Convention.
  • Explanation: The purpose(s), intention(s), and justification(s) for the resolution. The explanation also provides any needed background or clarification.
  • Financial impact on the diocesan budget: To implement this resolution, is funding going to be required from the diocesan budget? How much?
  • Responsibility: Who or what group would be responsible for implementing and carrying out this resolution?

When are resolutions discussed?

Resolutions are discussed at Convention during the resolution hearing that occurs after dinner on Friday, November 8th.

Submit a memorial

At each Diocesan Convention, we remember by name any vestry member or diocesan committee member who has died since our last Convention (November 2018).

Please use the Memorial List Form to add names to the Memorial List by Thursday, November 1st.

Proposed 2020 Diocesan Budget

Download the Proposed Diocesan Budget 2020 (coming soon!).

The Diocesan Board will make a presentation on the proposed budget at each regional meeting.

The Budget Hearing will follow dinner at Convention on Friday, November 8th, and the 151st Convention will vote on the budget on Saturday, November 9th.

Regional meetings

What's covered in a regional meeting?

Regional meetings prepare delegates and congregations for Convention. Everyone in the diocese is encouraged to attend a meeting.

  • Our diocesan vision, mission, and rule of life: Your Visioning Team has been praying, listening, and working together to draft a vision statement, mission statement, and rule of life that will guide our diocesan community. The regional meetings will be your first opportunity to see the draft, share your feedback, and start dreaming about how a common diocesan-wide vision might make a difference in your congregation and community.
  • Budget hearing: Diocesan Board members will present the proposed 2020 diocesan budget and answer questions.
  • Resolutions: Resolutions that are in the proper order and have been received by the October 1st deadline will be available as handouts but will not be discussed at regional meetings. A resolution hearing will take place after dinner at Convention on Friday, November 8th.
  • Bishop Duncan-Probe will host a Q&A at each regional meeting.

When and where do the regional meetings take place?

Please save the dates! You have four opportunities to attend a regional meeting in-person.

Tuesday evening, October 15th, 6:30-8:30 p.m.
Trinity Episcopal Church, 227 Sherman Street, Watertown
Learn more>

Wednesday evening, October 16th, 6:30-8:30 p.m.
Trinity Episcopal Church, 106 Chapel Street, Fayetteville
Learn more>

Monday evening, October 28th, 6:30-8:30 p.m.
Zion Episcopal Church 140 West Liberty Street, Rome
Learn more>

Wednesday evening, October 30th, 6:30-8:30 p.m.
St. John’s Episcopal Church, 210 North Cayuga Street, Ithaca
Learn more>

What to wear and what to bring

Wear comfortable, casual business attire, and dress in layers. The official “Convention color” for 2019 is pink, so wear something pink if you have it (or red if you don’t).

We recommend you bring:

  • Copies of your Convention materials, which will be available at cnyepiscopal.org/convention, including:
  • Snacks to share with your table (Friday dinner and Saturday breakfast and lunch are provided with registration and payment).
  • A chair cushion to increase your comfort.

Mobility/accessibility: Please indicate necessary accommodations when you register. During Convention, please request needed assistance from a member of the diocesan staff.

Help with childcare costs

Scholarship assistance is available to defray your childcare expenses, covering up to ten hours per day at a rate of $7.50 per hour. Please contact the diocesan office at (315) 474-6596 or [email protected] to apply.

Apply for Exhibit Hall space

Organizations, ministries, and diocesan committees and groups may apply for space in the Exhibit Hall at Convention.

Please download the Exhibit Hall Application Form and mail it, along with your check made payable to the Diocese of CNY, to the diocesan office by Tuesday, October 1st.

Reserve a hotel room

If you wish to reserve a room for Friday night, November 8th, please contact the Holiday Inn directly at (315) 457-1122 or 1 (800) 465-4329. When you make your reservation, tell them you are with the Episcopal Diocese of Central New York so that you will receive the Convention rate of $118 per night.

Hotel check-in begins at 4:00 p.m. daily.

Hotel Payment Options (paid directly to the hotel)

  • Church check/credit card accompanied by a tax exempt form: single or double, $118.00.
  • Personal check/credit card: single or double, $118.00, plus tax.

NOTE: The Holiday Inn will honor your parish’s tax exempt form. However, by law, they can only accept the tax exempt form if you are paying with a parish check or parish credit card. If your parish has more than one person staying at the hotel, you should all check in at the same time or have separate tax exempt forms and parish checks for each person when you check in. Please coordinate arrangements with your parish as needed.

Draft agenda for Convention

Friday, Nov. 8th:

9:00 a.m. Safe Church training (optional, please register)
1:00 p.m. Check-in desk opens, Exhibit Hall opens
3:00 p.m. Convention called to order; Bishop DeDe Duncan-Probe’s address, presentations by Dr. Lisa Kimball
5:30 p.m. Social hour
6:30 p.m. Dinner and dancing
Resolution hearing, Youth Representatives’ gathering, and Compline follow Dinner.

Saturday, Nov. 9th:

7:00 a.m. Breakfast
9:00 a.m. Convention reconvenes with business integrated into all-day celebration of Holy Eucharist, Dwelling in the Word, sermon by Bishop Prince Singh, presentations by Dr. Lisa Kimball
4:00 p.m. (approximate) Convention adjourns

Youth are part of Convention

We strongly encourage each parish’s rector and vestry to name one or two youth under the age of 18 to serve as the parish’s youth representatives. Youth representatives must register (free of charge) for Convention.

Youth representatives will fully participate in Convention activities (except voting, since they are under 18 years of age) and have the same responsibilities as other delegates. Youth representatives have the privilege of voice on the Convention floor. Each parish will be responsible for its youth representatives at Convention.

Like other delegates, youth representatives should attend a regional meeting to prepare for the discussions and decisions made at Convention.

Entertainment

convention-150-john-rohde-friends

Join John Rohde and Friends after Friday evening’s dinner for a selection of jazz and pop favorites that will move your feet! Cash bar available.

A transitional deacon in our diocese, Rohde is the former Canon Jazz Musician at St. Paul’s Church in Syracuse and with his band provided worship music for St. Paul’s monthly Jazz-Pop Mass for many years.

Rohde is a featured soloist with the Central New York Jazz Orchestra and the Syracuse Symphony and has performed with touring acts Aretha Franklin, The Temptations, Natalie Cole, Frank Sinatra Jr., The Stylistics, Manhattan Transfer, Don Rickles, Clay Aiken and more.

Help the Mission of Miracles

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The 17th Mission of Miracles medical mission to El Salvador will take place February 1-11, 2020.

The mission depends on your generous contribution of:

  • toothpaste
  • individually packaged child or adult toothbrushes
  • children’s liquid acetaminophen (Tylenol)
  • nasal saline spray
  • antifungal cream
  • anti-itch cream
  • cranberry tablets
  • muscle rub
  • children’s cartoon bandages
  • reading glasses (+2.25 and above)
  • sunglasses (child or adult)
  • batteries (AA, AAA, C, and D)
  • children’s prescription glasses you no longer need

Please bring items to the Mission of Miracles table in the Exhibit Hall.

Thank you for your help and continued support!

Convention Calendar

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